Admin that gets done without you
For Australian business owners drowning in follow-ups, inbox noise, quotes, and reporting. I set up an AI assistant around how you already work, the same way I run my own businesses.
Start with a free audit. Setup is $3,500 ex GST, then $750/month ex GST to run and improve it.
Built by someone who uses it daily
Who it is for
Australian businesses with roughly 5 to 200 staff where the owner or ops lead is still the glue holding admin together.
Leads slip through the cracks
Enquiries sit in inboxes until someone remembers to follow up. The assistant nudges every new lead so nothing goes cold.
The inbox never ends
Sorting, prioritising, and drafting replies eats hours you should spend on clients and delivery.
Quotes and admin pile up
Drafting quotes, chasing signatures, and updating spreadsheets keeps getting pushed to tomorrow.
Invoices need chasing
Overdue payments and missed bookings should not depend on you checking a list every morning.
What your assistant can do
Practical automations wired into your email, calendar, CRM, and tools. Nothing sends without your approval unless you want it that way.
Follow up every lead
New enquiries and form fills get a consistent follow-up sequence without you copying templates.
Draft quotes and replies
Quotes, emails, and client updates drafted in your tone, ready for you to approve before anything sends.
Sort the inbox
Triage what needs you now, what can wait, and what the assistant can handle with a draft waiting in review.
Daily and weekly reports
Pull numbers from your systems into a short report you can read over coffee instead of clicking through dashboards.
Chase invoices and bookings
Reminders for overdue invoices, confirmations, and booking gaps so cash flow and calendars stay on track.
Monitor what matters
Keep an eye on tenders, competitors, or job boards and surface what is worth a look, not another open tab.
How it works
Start small with a free audit, then a focused setup sprint. After that I keep improving the assistant every month.
- Step 1
Free AI audit
A 30 minute call to find the two or three admin jobs worth automating first. No obligation.
- Step 2
Setup sprint
$3,500 ex GST. I connect the assistant to your stack and ship the first workflows in about 2 weeks.
- Step 3
Run and improve
$750/month ex GST. I run it, refine it, and add new automations as your business changes.
Simple pricing
All prices ex GST. Contact hello@lukeford.dev or book the free audit to get started.
AI Admin Assistant
- Free 30 minute AI audit to find the first automations worth building
- Assistant wired to your email, calendar, CRM, and existing tools
- Live in about 2 weeks with approval flows you control
- Ongoing tweaks and new automations with no cap on changes
Free audit first. Setup after we agree on scope. Prices in AUD.
Paid automation audit
$1,000 ex GST. For larger teams who want a written automation plan before build. Credited in full if you proceed with setup.
Team workshop
$2,000 ex GST. Half day with your team to map workflows, spot quick wins, and align on how the assistant should behave.
Need a full system, not just admin?
If your patchwork of tools is the real problem, a custom CRM might be the better fit. Same builder, different scope.
Frequently Asked Questions
Clear answers about the AI Admin Assistant offer and how we work together.
Australian business owners with roughly 5 to 200 staff who are drowning in follow-ups, inbox work, quotes, reporting, and data entry. It is for teams who want admin handled without hiring another full-time person first.
We walk through how you operate today and pick the two or three admin jobs worth automating first. You leave with a clear picture of what the assistant would do before any setup fee.
Setup is $3,500 ex GST with the assistant live in about 2 weeks, connected to your email, calendar, CRM, and tools. Ongoing is $750/month ex GST to run it, tweak it, and add new automations with no cap on changes.
By default, drafts and actions wait for your approval. You choose what can run automatically once you trust the workflow.
Your email, calendar, CRM, and other systems you already use, as long as they support sensible integrations. Scope is confirmed during the audit.
Optional for larger teams: a $1,000 ex GST written automation audit, credited if you proceed with setup, and a $2,000 ex GST half-day team workshop to map workflows together.
Ready to find what is worth automating?
Book a free 30 minute AI audit. We will pick the first workflows that save you the most time.
Book Free 30 Min AI Audit